A named decision-maker
Identify the rights holder and the individual authorized to approve action. Record any restrictions on their authority, including geographic limits and decisions reserved for counsel.
Evidence that can be checked
Preserve a comparison between the authorized work and the reported use. Identify the location and observation time. Label assumptions so the reviewer can distinguish them from verified facts.
An accurate record of change
Add new observations when a target moves, a license appears or a recipient replies. Preserve the basis for the earlier decision so a correction can be explained and communicated.